The Estimated Additional Costs is optional and only for information purposes (it is never posted). The estimated costs are later on compared with the actual costs that are posted additionally.
Additional costs, such as freight costs, insurance costs and handling fees, can be recorded in Business Central as Item Charges.
Add Actual Costs to Purchase
Item Charges are entered on purchase invoice lines and posted to vendor accounts and the General Ledger.
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Note that the Purchase & Payable Setup must be configured as shown below so that Business Central will maintain posted receipt and shipment documents that item charges can be assigned against. |
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Purchase Invoice with Item Charges
A purchase invoice is recorded against a vendor - item charge recorded on the invoice line.
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The next step is to assign the item charge to either a posted receipt or a posted shipment. Here are two examples:
Purchase Invoice - allocate cost to posted receipt - Cost Amount (Actual)
Highlight the invoice line with the item charge, then click 'Line' and select 'Item Charge Assignment'.
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A new value entry is created for the related received item ledger entry and the total 'Cost Amount (Actual)' is now 1.200 LCY.
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Purchase Invoice - allocate cost to posted
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With the same inventory let's add sales freight cost of 40 LCY and allocate it to a posted shipment (delivery agreement). Start by creating a purchase invoice, and this time use the 'Delivery Agreements Selection Wizard' to record the charge item on the purchase invoice line.
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After posting the purchase invoice with the item charge the system adds 40 LCY as 'Cost Amount (Non-Invtbl.)' to the item ledger entry for the posted sales shipment related to delivery agreement DA180014.
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Purchase Invoice - allocate cost to posted Transfer Receipt - Cost Amount (Actual)
When cost is recorded on a purchase invoice line and allocated against a posted Receipt document, then the value is recorded as an addition to the Cost Amount (Actual) field in the value entries tagletaggle. NB: It is only possible to select the Receipt part of the posted transfer order, not the Shipment part.
Sales Invoice with Item Charges
Sales Invoice - Allocate Cost to Posted Receipt
This is not an option in Business Central. In sales invoices it is only possible to assign item charges to posted shipments.