When a certified stock is purchased or received from an external producer (vendor or vendor’s stock center), Certification Information needs to be recorded for the Receipt Agreement Lines. There are three fields on the Receipt Agreement Line for simplified Certification Recording (only Base Certification program), and the fourth field gives information about recorded sublines when multiple Certification Registry is needed.
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When an Item is registered into the Receipt Agreement Line it is checked for Certifications, and they are inherited into the Receipt Agreement Line, or into the CR-sublines. The certification status is checked by finding the corresponding Certification Program Register for the Vendor or Vendor’s Stock Centers.
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Keep in mind that the Valid from Date and the Valid to Date must match. |
These inherited Certifications are updated when the Vendor’s Stock Centers are registered, to ensure that the Certified status is correct.
Click Line > Register Certification Programs.
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A new page opens. Click Get Related Certification Programs to register a certification program to the line.
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The system will display a list of Certification Programs registered on the Vendor and Vendor Stock Center. Select the Certification Program and click OK.
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Make sure that the Certification Type field has the value Certified. Then click Close.
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This needs to be repeated for every line/trade item in the Receipt Agreement that is certified.the Certification Program information is automatically registered to the lines of a receipt agreement depending on the set up. If the user has set up that the vendor is certified the items in the lines should inherit that certification. However, if the item has been marked specifically as not certified on the item card, the line won’t be marked certified.
Below is an example. The Vendor is marked with its default certification process (click here to read more on vendor setup), the first item is marked with its default certification process whereas the second item is marked as not certified (click here to read more on item setup), and the vendor’s stock center is marked as certified. Both items come from a certified stock center.
The first item is marked as certified in the lines whereas the second one is not.
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The information registered here in the lines will flow through the system up until the point of sales.
Deleting Registration from the Lines
The user is able to hover over the field and the certification program subpage opens.
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The user is able to delete a record from the sublines by clicking Delete. However best practice would be to have two item numbers, one for the certified item and one for the non-certified item.
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After Posting
When a Receipt Agreement is posted into stock the created Trade Items get the Certification Program Code from the Receipt Agreement Line, if registered (usually the „Base Certification Program“). When this is done the Trade Items can be selected for delivery based on a filter for this certification.
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