Discounts

A user can get a discount from a vendor on the total amount of an invoice by setting that discount on the vendor card of the relevant vendor.

Vendor Discount

Click on Vendors on the home page. It is also possible to search for it in the search window.

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On the vendor card, click Related > Purchases > Invoice Discounts. This action sets up different discounts that are applied to invoices for the vendor. An invoice discount is automatically granted to the vendor when the total on a purchase invoice exceeds a certain amount.

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A new page opens where the user can enter information regarding the invoice discount for the vendor. Different invoice discounts can be set up depending on the currency defined in the receipt agreement but the user can only have one installation for each and every currency. On that same page, the user can also choose whether they always want to give the vendor some discount regardless of the amount of the sale, the discount percentage and whether the user should collect a service fee, which would then be deducted from the discount and appear as a separate line at the top of the receipt agreement lines.

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Invoice Discount

Once the invoice discount has been set up, the user can either create a new receipt agreement or open an existing receipt agreement (make to select the correct vendor with the discount). When the receipt Agreement is ready, the user must first release. To see how to release a Receipt Agreement, click here.

Once the agreement has received the status Released, click on Actions > General > Calculate Invoice Discount.

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The system then retrieves the installed invoice discount from the vendor card based on which currency code is specified in the Foreign Trade tab in the Receipt Agreement.

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The discount can then be seen under the Invoicing tab on the Receipt Agreement. In that same tab the user is able to enter the amount of the discount in the field Invoice Discount Amount, however, the entered discount amount takes over the discount set up in the vendor card and becomes the amount given as a discount on this purchase. When that is done, the Invoice Discount Calculation changes from % to Amount. The field does not change back to %, even if the “correct” amount is entered. It is also not possible to change %, the invoice discount must be retrieved again with the Calculate Invoice Discount action in order for the value to become % again. If an amount has been entered in the Invoice Discount Amount field and the discount is then retrieved from the vendor card, then the entered amount is overwritten by the discount amount from the vendor card (even though the entered amount is still visible).

Regardless of which method is chosen (enter an amount or retrieve from the vendor card), the user can see how the discount is divided through the products that are being purchased, under the column Line Discount Amount in the Lines of a Receipt Agreement. The discount is divided between the products according to their relative value in the sale.

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Line Discount

The user can give a vendor a discount for an individual line in the Receipt Agreement with a so-called line discount. That can be done by either setting up a discount on the relevant vendor card or by typing the discount into each line separately.

Using Both Line Discounts and Invoice Discounts

If the user selects both an invoice and line discount, the system first calculates the line discount and then the invoice discount is calculated based on the amount after the line discount has been deducted.

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