In a Blanket Purchase Agreement, there are six fast tabs: General, Lines, Extended Text, Invoicing, Shipping and Foreign Trade.
General
When a vendor is selected for the new agreement, the system automatically populates fields according to the setup on the vendor's card. This information can be entered and changed in the agreement as desired.
Field | Definition |
|---|---|
No. | The system automatically issues a number based on the number series setup. |
Buy-From-Vendor No. | A vendor is entered or selected from a list. The system then fills out various default values with information from the vendor card |
First Receipt Date | The date of the first receipt from the agreement. In the General tab there is also information about the first receipt week and number of Agreed Deliveries. This information is used for ´Planning for Scheduled Deliveries´ (see action on ribbon). |
Receipts | An indicator that shows the number of receipt agreements created from the selected blanket purchase agreement. The user can click on the indicator to open a list of the linked receipt agreements. |
Status | The default status of the agreements is “Open”. To begin receipts from the agreement the action “Release” must be selected from the ribbon at the top of the page - the status changes to “Released”. When a purchase document has been posted then the status automatically changes to “Closed”. |
Lines
Information about the product that is to be sold is entered here.
Field | Definition |
No. | The product number is entered here or selected from a drop-down list (F4). |
Allow Item No. Variation in Reception | If this field is checked, then the user is authorized to change product numbers in the receipt agreement (see later in document). |
Vendor Promised Quantity | The recorded originally ordered quantity for the agreement. Can be compared to received quantity. |
Quantity | Quantity to be delivered according to the agreement. |
Unit of Measure Code | Unit of measure with respect to the value in field “Quantity”. |
Vendor Promised No. of TIs | The recorded originally ordered number of trade items for the agreement. Can be compared to received number of trade items. |
No. of Trade Items | Number of trade items to be received. |
TI Unit of Measure Code | Unit of measure with respect to the value in field “No. of Trade Item”. |
Extended Text
For more information on Extended Text, click here.
Invoicing
Information about invoicing terms for the customer is entered in this tab.
Field | Definition |
Posting Document Type | The value in the field designates what kind of document is created by the system, when the action “Create Posting Document” is selected from the ribbon of a delivery agreement (which is created from Blanket Sales Agreement).
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Shipping
Information about the shipping of products is recorded in this tab; from which location the product is shipped from, UN/LOCODE connected with the shipment, terms etc. (The Logistics-section in the fast tab is further described in the Logistics Module).
Foreign Trade
If the agreement is for exporting goods to another country, then information about the agreement currency is entered in this tab. This is also where the Transport Method, is selected; Sea, Rail, Air, etc. (The Logistics-section in the fast tab is further described in the Logistics Module).