All extended texts are located in the text bank. Extended text can both be created from the text bank as well as from a customer or vendor. All text in the bank can be used in any document even if the text was created for special occasion in the beginning.
Extended Text List can be bookmarked for each user – or found by search.
Create Text in the Text Bank
Click +New to create a new entry. Type in the Description and click enter on the keyboard. For this Example the Description is Latest text. Created By is set by default, but other info such as Language Code, Dates and Types can be added.
Once the Description has been filled out, a new pages opens. This is where the text is added. The Language Code is default marked as shown, however it is also possible to choose a different Language Code if wanted. Dates can also be chosen and text types. Text Types to choose from are default – are useful when list is filtering. It is possible to choose from several text types, one of the options is Temperature (it used for temperature clauses used in some documents, comes from Transport Units or just from External Text located in several pages).
Once everything has been filled out, click Close to add the text to the Extended Text List.
The user is able to choose in which documents this text should be used.
Long Text/Paragraphs
Text that must be added in many lines should me marked with Concatenate Lines. This marking can be unmarked if wanted,
See below when what document looks like when Concatenate Lines is marked.
See below when what document looks like when Concatenate Lines is unmarked.
Edit/View Text in the Text List
To edit and/or view extended text, click on the Extended Text line to be edited and then click View extended text lines. The Extended Text page opens and the user is able to edit the text as well as any other information.
Delete Text in the Text List
Text is deleted from this page by clicking on the Extended Text line to be deleted and then click Delete.
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