Actual Costs

The Estimated Additional Costs is optional and only for information purposes (it is never posted). The estimated costs are later on compared with the actual costs that are posted additionally.

Additional costs, such as freight costs, insurance costs and handling fees, can be recorded in Business Central as Item Charges.

Add Actual Costs to Sale

Item Charges are either entered on purchase invoice lines or sales invoice lines and posted to vendor-/customer accounts and the General Ledger.

Before posting the invoice lines, the item charges are assigned to either posted receipt documents or posted shipment documents.

The invoiced amounts update the Value Entries for the received/shipped stock (item ledger entries) related to the posted documents that are assigned to the item charge.

• When cost is recorded on a purchase invoice line and assigned to posted Receipt documents, then the value is recorded as an addition to the Cost Amount (Actual) field in the value entries table.

• When cost is recorded on a purchase invoice line and is allocated against posted Shipment documents, then the value is recorded as an additional Non-Inventoriable cost in the Value Entry table.

• When cost is recorded on a sales invoice line and allocated against a posted Shipment document, then the value is added to the 'Sales Amount (Actual)' in the value entry table.

• When cost is recorded on a purchase invoice line and allocated against a posted Receipt document (transfer), then the value is recorded as an addition to the Cost Amount (Actual) field in the value entries table. NB: It is only possible to select the Receipt part of the posted transfer order, not the Shipment part.

Note that the Purchase & Payable Setup and Sales & Receivables Setup must be configured as shown below so that NAV will maintain posted receipt and shipment documents that item charges can be assigned against:

Purchase Invoice with Item Charges