Scheduled Receipts

When creating multiple receipts, click Process > Planning for Scheduled Receipts.

The action opens the Edit – Scheduled Receipt Planning for Blanket Agreement page. Information about the number of agreements and first shipment date is copied from the purchase agreement header to the receipt plan.

The user defines the frequency of receipts; days/weeks/months, in the field Period Between Receipts. The field Multiple Receipts Schedule serves the purpose of guaranteeing the connection between a receipt agreement line and a blanket agreement line. That can be useful e.g., if a user creates a new line in a receipt agreement (adds a product number) that doesn't have a connection to a line in the related blanket agreement. If the field is marked, then the system checks if the receipt agreement was created from a blanket agreement and if it has a confirmed connection, e.g., a value in the field Blanket Purchase Agreement No. in the header. If the blanket agreement in question has been flagged as Multiple Receipts Schedule in its header, then the system doesn't allow the creation of purchase posting documents for the selected receipt agreement unless all its lines are connected to a specific line in the linked blanket purchase agreement.

When the frequency has been confirmed, then the underlying lines are bolded – which indicates that all the information necessary to implement the action Create Multiple Receipt Agreements from the ribbon is present.

The information on the page is reviewed by the user and confirmed by clicking OK.

The system then creates receipt agreements and confirms that their creation was successful.

The receipt plan is updated automatically and now shows all the receipts that are scheduled from the blanket purchase agreement.

If the first product (C300) from the blanket agreement is examined, then seven receipt agreements have been created (RA230006, RA230007, RA230008, RA230009, RA2300010, RA2300011, RA2300012) with the first shipment date on the 02.22.2023 and then every week until the 04.05.2023. The quantity of 200 KG's is spread equally over the ten receipts, or 20 KG's to each, except for the last order which is 80 KG’s. The quantity to be received can be changed manually in individual receipt agreements.

Note: If the TI Unit of Measure Code in a blanket agreement line is different than the default code in the Item card (e.g., changed from Pack to Pallet), the system automatically calculates the Number of trade items from the blanket agreement line to the number of trade items according to the definition on the item card when the sub agreements are created, and calculates the whole number of trade items to be received per sub agreement, but then changes the quantity back to the number of trade items according to the unit of measurement that is defined in the item card.

This means that Quantity to be received is calculated in whole units from the TI Unit of Measure Code from the item card even if the blanket agreement line is defined by another unit of measure code.

Creating Part of Scheduled Receipt Agreements

The system authorizes parts of scheduled receipts to be created. For example, if 12 receipts are scheduled to be created from a blanket purchase agreement, then 3 agreements can be created first, and a quarter of the total quantity can be allocated to those agreements, and so on depending on how many agreements are added to the receipt plan. If the quantity changes in a blanket agreement, then the system takes that into account when allocating quantity in the next allocation.